Page 1: Introduction

The questions in the following sections should be completed by all Scottish public authorities submitting a quarterly statistics return to the Scottish Information Commissioner for the period covering 1 April - 30 June 2020.

As with submissions to the Commissioner’s statistics portal, these supplementary questions should be completed by 7 August 2020.

The purpose of these supplementary questions is to provide the Commissioner with additional information relating to the impact of the Covid-19 pandemic on Scottish public authorities. This will include any impact from the Coronavirus (Scotland) Act 2020, which temporarily extended the maximum FOI timescale to 60 working days for requests responded to between 7 April and 26 May 2020.

What the questions cover

The questions will ask you to provide information on the impact of the Coronavirus (Scotland) Act on your organisation.  This includes information on:

  • The number of responses to FOI requests (excluding EIR requests) issued by your organisation between 7 April and 26 May 2020 which were sent within 20 working days of receipt of the request 
  • The number of FOI review responses (excluding EIR reviews) issued by your organisation between 7 April and 26 May 2020 which were sent within 20 working days of receipt of the request for review
  • The number of responses to FOI requests (excluding EIR requests) issued by your organisation between 7 April and 26 May 2020 which were sent within between 21 and 60 working days of receipt of the request
  • The number of responses to FOI review responses (excluding EIR reviews) issued by your organisation between 7 April and 26 May 2020 which were sent within between 21 and 60 working days of receipt of the request for review
  • The number of responses to FOI requests (excluding EIR requests) issued by your organisation between 1 April and 30 June 2020 (this covers the whole reporting period) which were sent more than 60 working days from receipt of the request
  • The number of responses to FOI review responses (excluding EIR reviews) issued by your organisation between 1 April and 30 June 2020 (this covers the whole reporting period) which were sent more than 60 working days from reciept of the request for review

We recommend that you have precise data on these questions to hand before answering these supplementary questions, as much as possible. While you will be able to participate in the questionnaire if you do not have precise data, the provision of this important information will ensure that your organisation’s return is as accurate, reliable and informed as possible.

We have also prepared a short guidance note on submitting your statistical return for this period, which is available on our website at: www.itspublicknowledge.info/stats 

What will happen to the information you provide

A summary of the information provided in response to these questions will be published on the Commissioner’s website. Information provided may also be reported by the Commissioner to the Scottish Parliament or Scottish Government to support analysis of the impact of the Covid-19 pandemic and the Coronavirus (Scotland) Act on Scottish public authorities. 

These supplementary questions will not ask you to provide personal information, and we request that you do not provide any information which may identify individuals in your responses. This will include your own personal data, or that of anyone else. Do not, for example, provide names or job titles of individual staff, or details of illness or absence of individual employees.

Our privacy notice tells you more about us and how we process personal data, and the rights individuals have in respect of the personal data we process.  You can read it at: www.itspublicknowledge.info/privacynotice

If you have any questions please contact us via enquiries@itspublicknowledge.info.